The Q&A report provides a complete overview of all questions and answers in the Data Room, including the question and answer text, status, references, dates, assigned users and answer attachments.
Users can download this to review Q&A activity, track progress and responses time, analyze question and answer trends, and maintain a complete record of information.
The Q&A report of a Q&A Coordinator contains the following information:*
- ID of the question
- Status: To be assigned, to be answered, to be approved, to be disclosed, or disclosed
- Question: the text containing the question asked by the Question group
- Answer: the text containing the answer given by the Answer group
- Question reference: The index + title of the chosen folder/document/placeholder
- Answer reference: only when selected by the Answer group
- Answer attachment: if additional documents have been downloaded to the Q&A
- Category: only when selected by the Question- or Answer group
- Q&A group: if multiple groups have been created on the buy side
- Role: which role the user's question comes originates from
- Created by: the role of the user who created the question
- Submitted by: the user who has officially who approved and submitted the question
- Date question submitted: the date it was submitted
- Assigned to: user on the sell side who has been assigned to that question
- Days open: how many days ago was it submitted (only if there is no answer yet)
- Answered by: user on the sell side who has written the answer
- Date answered: the date it was answered
- Disclosed by: the user who has officially approved and submitted the answer
- Date answer disclosed: the date the answer was provided by the Answer group
* Contributors can only see the names of the Question Submitters if the "User visibility" function has enabled in their permissions. Guests do not see the names of users who have provided answers, as the buy side cannot see who is on the sell side.