Progress of your Data collection

How to setup a workflow in your Workspace

Users can set statuses to folders or files that they're assigned to and use it to keep track of their tasks. Via the progress bar, everyone can see the progress of a data collection. Lock top level folders and files when all tasks are set to done.

Changing the status of a file or folder

Users can change the status of a folder or file in two places:

1. In the overview page:

2. In the details page:

Using the progress bar

We have included a status progress bar to give you insights about the progress of the data collection.

Workspace Tip: To get a quick overview of the progress of your collection hover over the progress bar to get a glance of the number of items in each status and the total number of items in the data collection. We count both the folders and the files for this total.

Status Done & Lock

Setting a folder or file to Done lets everyone know the task is completed. Once all tasks are completed in a top level folder or file, the Admin can lock it .

What is the lock functionality for?
All actions on a locked folder or file are disabled. We advise Admins to lock all the main folders before exporting the data collection to the Vault to avoid modifications in the data collection after the export. Keep in mind the following aspects when using the lock functionality: 

• Only Admins have the permission to lock main folders and files.
• Only files or folders at the highest level in the hierarchy can be locked.
• Only folders or files with the status set to done can be locked.

1. Click the  Three dots from a top level folder or file and select  Lock.

2. Once a folder is locked, all underlying items cannot be edited or moved. When all top level items are locked, you are ready to export your Data collection!