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Roles & Users Audit Legend

Understanding the Roles & Users Audit Legend 

Once you have extracted and loaded the data of the audit file in Excel, you are ready to review the information. This article gives you a quick overview of the tracked events and how to interpret them in the Roles & Users Audit Legend.

If you haven't extracted and loaded the data of the audit file in Excel, visit Open the Audit Logs to learn how to perform these actions.

Note: We are constantly improving and extending our audit log systems with new information and events. Because of these updates and additions, it could be that some events listed below were not present at the time and are therefore not recorded on your archive.

Your Roles & Users Audit Legend consists of the following tracked:

Audit log

(added per 18-01-2021)

1 = Log In

Role action

301 = Change User's Role
302 = Change User's Q&A Role
303 = Create Role
304 = Rename Role, Enable/Disable Role, Change Report/Vault Permissions
305 = Delete Role

User actions

306 = Invite User
307 = Enable/Disable User  

Group actions

(added per 18-01-2021)
 501 = Create Group
502 = Modify Group
503 = Delete Group
504 = Move Role

Permission type
(obsolete) 1000 = Vault Access 
Role type IDs

0 = Unknown
1 = No Permissions
2 = Vault Admin
1000 = Project Admin
1001 = Content Admin
1002 = Guest

Q&A role ID

0 = No Q&A Role
1000 = Question Drafter
1001 = Question Submitter
1002 = Q&A Admin
1003 = Answer Drafter
-1 = Q&A SuperAdmin (Support members of Virtual Vaults)

Mass download setting

-1 = Disabled
0 = Download Original Only*
1 = Enabled
* this is an extinct permission

Watermark setting

WatermarkEnabled=True --> Watermark enabled

WatermarkEnabled=False --> Watermark disabled

Microsoft Office 365 viewer setting 

0 = Microsoft Office 365 viewer disabled
1 = Microsoft Office 365 viewer enabled with View permission
3 = Microsoft Office 365 viewer enabled with View & Edit permission

Report setting

4 = Document Activity by User Report
20 = My Activity Report

Security types

401 = Change to Multifactor Login
1 = Yearly confirmation
2 = Daily confirmation

402 = Change to SuperAdmin access (Support members of Virtual Vaults)
0 = Full Access
1 = No Access
2 = Limited Access

Still have questions? Our Customer Success team is happy to help. Contact our team on 088 - 238 22 40 or support@virtualvaults.com.

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