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Roles & Users Audit Legend

Understanding the Roles & Users Audit Legend 

Once the audit log is extracted and loaded in Excel, the information is ready for review. This article gives an overview of the tracked events and how to interpret them.

Note: We are constantly improving and extending our audit log systems with new information and events. Some events listed below may not appear in your archive due to these updates and additions. Archives created before 12 February 2025 will contain the numerical codes explained in the underlying subtopics.

Your Roles & Users Audit Legend consists of the following tracked:

Audit log

(added per 18-01-2021)

1: Log In

Role action

301: Change User's Role
302: Change User's Q&A Role
303: Create Role
304: Rename Role, Activate/Deactivate Role, Change Report/Data Room Permissions
305: Delete Role

(added per 11-10-2023)

308: Schedule Disable Role

User actions

306: Invite User
307: Activate/Deactivate User  

Group actions

(added per 18-01-2021)
501: Create Group
502: Modify Group
503: Delete Group
504: Move Role

Permission type
1000: Data Room Access (obsolete)  
Role type IDs

0: Unknown
1: No Permissions
2: Admin
1000: Manager
1001: Contributor
1002: Guest

Q&A role ID

0: No Q&A Role
1000: Question Drafter
1001: Question Submitter
1002: Q&A Coordinator
1003: Answer Drafter
-1: Q&A SuperAdmin (Support members of Virtual Vaults)

Mass download setting

-1: Disabled
0: Download Original Only*
1: Enabled
* this is an extinct permission

Watermark setting

WatermarkEnabled=True: Watermark enabled

WatermarkEnabled=False: Watermark disabled

Microsoft Office 365 viewer setting 

0: Microsoft Office 365 viewer disabled
1: Microsoft Office 365 viewer enabled with View permission
3: Microsoft Office 365 viewer enabled with View & Edit permission

Report setting

4: Document Activity by User Report
20: My Activity Report

Security types

401: Change to Multifactor Login
1: Yearly confirmation
2: Daily confirmation

402: Change to SuperAdmin access (Support members of Virtual Vaults)
0: Full Access
1: No Access
2: Limited Access

Still have questions? Our Customer Success team is happy to help. Contact our team on +3188 - 238 22 40 or support@virtualvaults.com.

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