Set a folder/file to private
What happens when you set a folder/file to private?
To restrict Guests' access to specific top folders/files, Admins can set a folder/file to private. Learn all you need to know about this feature in this article.
To set a top level folder/file to private use the steps below.
1. Navigate to the top level folder/file and click on the more options menu or open the top level folder/file you want restrict access to.
2. Click on the Make private icon. See image below.
3. An incognito icon will be displayed in your folder/file. Keep an eye to this icon to identify folders/files which have been set to private. See image below.
The folder/file will be visible to all Admins but be hidden for all unassigned Guest users. They will see that they have no access.
Assigned Guest users will have access to the folder/file and will be able to assign the folder/file to other Guest users. When trying to assign a folder/file to another user, a warning will pop-up.
Dragging and dropping items to and from a Private folder will trigger the following warning:
Unassigned users won’t be able to see notifications, chats, or any reference to the Private items in any of the functionality in the platform for as long as they are not assigned to it.
Email notifications triggered before the item was set to private will be received by the user, but they won’t be able to see the content in the platform.
An export to zip made by a Guest user won’t reveal the private items.