The mass rename feature allows users to download an Excel template and to offline edit multiple folder and document names, and the description of folders and documents.
Step 1: Select the Mass rename function in the manage content pane of the index screen.
Step 2: Download the template. This file contains the index of your Vault, or the index of the folder you have selected.
Step 3: Open the downloaded template in Excel. Enter the new names for the folders and/or documents in the "NEW TITLE" column. If you would like to rename the description of folders use the column "NEW DESCRIPTION".
It is also possible to perform a find and replace action. Please copy and paste the content of the "TITLE" column to the "NEW TITLE" column and select the rows on which you want to apply find and replace. Press Ctrl+H to initiate the search.
NB: The cells in NEW TITLE and NEW DESCRIPTION column that remain blank, will not be renamed.
Step 4: Once you're done, save the Excel and upload the template back to Virtual Vaults using the file drop area:
Step 5: Press Check file to process the file, see the results and follow the instructions. When the imported sheet is not accepted, amend the rows that cause the error or download a new template.
Step 6: When the imported sheet is not accepted, select Start mass rename. The document and folder names will be edited.