The Admin is the highest administrative role in a Data Room. Users with this role have full visibility and control, and are authorized to manage all aspects of the Data Room.
Below is an overview of what is exclusive to the Admin role.
Things only an Admin can see:
- Data Room settings
- Access to all folders and files
- Recycle bin
- Access to all reports (except the Q&A report if no Q&A role has been given; note that Admins added to a Q&A-enabled Data Room are now automatically appointed a Q&A role, so this exception mainly applies to pre-existing Admins without a Q&A role)
- Access to Insights
- Subscription details
- Archives that have been requested
- Location of data storage and the amount of data
Actions only an Admin can do:
- Invite new Admins
- Create Manager roles
- Export Data collection from a Workspace (If user is also Admin in the Workspace)
- Unlink Data Room from a Workspace (If user is also Admin in the Workspace)
- Set question limits in the Q&A (If user is also Q&A Coordinator)
- Manage Data Room settings
- Edit subscription term
- Upgrade Team size
- Download all reports (Except Q&A report, if no Q&A role has been given)
- Request an Archive on USB
- Close the Data Room
Please note: Admins should always have a Q&A role in a Q&A-enabled Data Room. Pre-existing Admins without a Q&A role are not changed automatically, but are flagged with a warning icon and tooltip in the user list, as this combination can cause unexpected behavior. We recommend either appointing a Q&A role to these users or moving them to Manager or Contributor with the appropriate permissions.